MEMORANDUM
TO:            Susquehanna Annual Conference Clergy Serving in Extension Ministries
FROM:      Bishop Cynthia Moore-KoiKoi, Bishop Sandra Steiner Ball
DATE:       October 2023
RE:            Annual Report

It is time for extension ministers to review ¶343 and ¶344 of the 2016 Book of Discipline as you complete the attached forms. These forms are used by the Cabinet to review your ministerial status and appointment for the next conference year.  These forms are listed below. Please note that ¶344.3 mandates persons on extension ministry to designate a charge conference membership in their home conference. Please include the name and address of your charge conference and a copy of your charge conference report along with your extension ministry forms.  These forms are used in the annual appointment process. If you desire an appointment to a local church in 2024-2025 or if you anticipate retirement, please send your request by December 1, 2023 to your conference superintendent.

The Book of Discipline mandates that all information, including salary and benefits package, to be reported. Please enclose any evaluation and/or narrative report. Also, note any corrections and be sure to highlight those changes. Please include your email address. Conference communications are only sent through the conference email address. Send either electronic or hard copies of your report to the appropriate persons who are listed below, by January 1, 2024.

1. Bishops’ Office
2. Your Conference Superintendent (listed below)
3. Chairperson of Conference Relations – Rev. Dr. Dennis Keller
4. Bishop of the Area in which you work (If not Susquehanna Conference)
5. Conference Secretary – Ms. Cindy Weaver

The 2024 Susquehanna Annual Conference is scheduled May 30th – June 1st at the Community Arts Center, Williamsport, Pa. It is anticipated that there will be a gathering for all persons on extension ministry while in Williamsport. As planning for Annual Conference is finalized, you will be notified of the extension ministry gathering. We thank God for all clergy who are appointed to serve in ministry settings beyond the local congregations of The United Methodist Church.

Cc:    BOOM Conference Relations – Rev. Dr. Dennis Keller
Conference Secretary – Ms. Cindy Weaver
Conference Superintendents
Assistant to the Bishops - Rev. Dr. Thomas Salsgiver

The forms below are the blank PDF versions of the forms which can be filled out on your computer and printed out to be mailed.

Appointment Request Form
Appointment to Extension Ministry Form
Employer's Report to the Bishop Form
Extension Ministry Report Memorandum Letter